Norfolk County Council has decided to meet the computing needs of its 400 schools in a completely new way. Called cloud, it cuts costs, improves flexibility and delivers a higher-quality service.
The 'cloud' has been a buzzword in the technology business for a couple of years now. But now it's moved from being an idea to something that delivers real benefits.
Put simply, it's a new way for organisations to buy the IT services they need. Instead of having to run the applications they need in their own data centres or on servers in designated offices, they use online equivalents delivered over the network.
The advantages include lower costs, better, round-the-clock support and greater flexibility. For example, the 'volume' of a particular service can quickly be scaled up or down as an organisation's needs change.
For schools, sixth-form colleges and the organisations that support them, the main benefit is the reduction in the amount of back-office IT work that needs to be done in-house. Schools, in particular, often struggle to find the levels of expertise required to do this properly. You need a great deal of specialist expertise to keep computer networks secure these days, for example.
In addition, a key plank of the new government's education reforms – "free" or not-for-profit schools set up by parents, teachers and other groups – stands to create an IT market for schools that can best be met by suppliers from data centres located in the cloud rather than through local provision of computing hardware and software. As local government considers how ICT is provided for these schools, they need to plan IT that can be scaled flexibly, both up and down, as the demands of schools they support vary.
The facts speak for themselves. A study undertaken by Redshift Research in December 2009 found a key problem facing schools in the UK was lack of a flexible ICT delivery model. The vast majority of schools and colleges deliver ICT services internally: 93 per cent provide their own network management; 91 per cent manage their own PCs and 90 per cent their own applications, while server management is handled in-house by 87 per cent of schools. More than half of the respondents said they relied solely on whatever internal skills they had to hand to keep networks and systems running.
Work in Norfolk has demonstrated the possible effects of this. Before work started on the school cloud project, one of the council's main concerns was access and security. Each school and college sent basic information taken from their management information system (MIS) to the council regularly to aggregate and check for anomalies: the number of inaccurate Unique Pupil Numbers (UPNs) was staggering.
Students taking part in the 14-19 Diploma, for example, typically have access to services across multiple sites – and different logins and passwords for each one. It was proving difficult to track learner attendance across sites never mind more introducing more complex projects such as a secondary school learning platform, reliable college information MIS and college virtual learning environments (VLE).
In response, Norfolk adopted a Virtual Data Centre (VDC) - an on-demand computing service - delivering server, storage, network and security resources over an integrated and automated infrastructure. This will allow the council to implement a single sign-on system, meaning that each child, student or member of staff will have one unique online identity, regardless of the number of institutions they are registered at across the education estate.
VDC allows organisations to align computing resources to their needs quickly, reliably and securely – and without incurring capital costs. Studies suggest the solution costs 40 per cent or more less than in-house alternatives.
In Norfolk, it will remove the need for schools to have physical hardware and will free up resources, enabling learning services to be provided to more than 100,000 pupils.
It's automated and scalable, so Norfolk County Council Children's Services can now add and remove applications easily, and in a fraction of the time it would have taken previously.
It takes somewhere in the region of four to six weeks for organisations to buy new equipment, install it in their premises and bring it into service. Using VDC, new applications are up and running in no more than five days and additional capacity can be provided within the hour. As a result, it will be much easier for Norfolk County Council to introduce new educational aids and working practices across the schools and colleges it supports. Once installed in the virtual data centre, they are available to all.
Together, these benefits are vitally important. The array and complexity of IT products and services available to head teachers and their staff is growing. And for many, attention paid to this area is time taken away from their core role – teaching or running a school.
Cloud services leave IT headaches with the experts, save schools money and allow teachers to focus on what they do best – educating our children.
This is certainly a trend that we at dataplex are seeing, are you looking to move to the cloud and in Education? Talk to us to see what’s in the cloud and what’s not.